Microsoft 365, which includes Office applications, is configured to save files to OneDrive by default to leverage its cloud storage and synchronization features. However, you can choose to save files to your local computer instead and you may want to do this if you get the message that OneDrive is full and Microsoft want you to pay for extra storage. 

Why OneDrive is often the default:

  • Cloud Storage and Backup: OneDrive provides cloud storage, automatically backing up your files and making them accessible from different devices.
  • Synchronization: OneDrive synchronizes files between your computer and the cloud, ensuring your files are up-to-date on all connected devices.
  • Accessibility: You can access your files from anywhere with an internet connection. 

How to change the default save location:

  1. 1. In Office applications:
    • Open an Office application (like Word, Excel, or PowerPoint). 
    • Go to File > Options > Save. 
    • Check the box next to Save to Computer by default. 
    • You can also set a specific default local file location under Default local file location. 
  2. 2. In Windows settings:
    • Go to System > Storage > Change where new content is saved. 
    • Use the dropdown menus to select your desired default save locations for different content types (Documents, Pictures, etc.).